Topgear Car Rental L.L.C. ("Company" or "Hit Rent a Car") acts as the data controller and, in accordance with the principle of protection of privacy, will collect, classify, store, update, and process personal data of our visitors in compliance with the Law No. 6698 on the Protection of Personal Data ("Law"). Personal data will be processed within the scope of conditions specified in the Law and will be transferred to third parties when permitted and to the extent allowed by the legislation.
This Privacy Notice has been prepared in accordance with the applicable regulations and, primarily, with the rules specified in the Law, as well as those published by the Personal Data Protection Board, including regulations, communiqués, decisions, and guides. If any changes occur in the Law or other relevant regulations after the publication date of this Privacy Notice, and these changes make the Privacy Notice incompatible, the modified provisions and rules will apply. All communications, decisions, and guidelines published by the Board are followed by our Company, and the rules set forth in the Privacy Notice are kept up to date.
1. DATA SUBJECT
The data subjects under this Privacy Notice are all natural persons who visit the Company's premises.
2. IDENTITY OF THE DATA CONTROLLER AND REPRESENTATIVE
In accordance with the Law, your personal data will be collected and processed by Topgear Car Rental L.L.C. as the data controller within the scope outlined below.
For any questions regarding the processing of your personal data, you can contact Hit Rent a Car's contact person at [email protected].
3. PURPOSES, METHODS, AND LEGAL GROUNDS FOR PROCESSING PERSONAL DATA
Hit Rent a Car may collect, store, update, classify, transfer, and process your personal data in accordance with the conditions specified in Article 5 of the Law titled "Conditions for Processing Personal Data". The Company will process personal data within the limits of these conditions, in accordance with the purposes related to its business activities.
Personal data collected through the channels and methods mentioned in this Privacy Notice is processed by the Company for the following purposes:
Personal Information
| Processed Personal Data | Purpose of Processing Personal Data |
|---|---|
| Name, Surname | Ensuring physical security, ensuring the security of movable assets and resources, ensuring the security of operations, creating and tracking visitor records, conducting storage and archiving activities, conducting information security processes, ensuring activities are in accordance with regulations, providing information to authorized persons and institutions, conducting communication activities |
Legal Grounds for Processing Personal Data
Your personal data is processed by the Company based on the following legal grounds, primarily specified in Article 5 of the Law:
Method of Collecting Personal Data
Your personal data is collected via printed and electronic forms, and electronic systems.
Contact Information
| Processed Personal Data | Purpose of Processing Personal Data |
|---|---|
| Workplace name/Title, Mobile phone number, Email address | Conducting communication activities, ensuring physical security, ensuring the security of movable assets and resources, ensuring the security of operations, creating and tracking visitor records, conducting information security processes, ensuring activities are in accordance with regulations, providing information to authorized persons and institutions, conducting storage and archiving activities |
Legal Grounds for Processing Personal Data
Your personal data is processed for the purposes stated above, based on the legal grounds outlined in Article 5 of the Law, including:
Method of Collecting Personal Data
Your personal data is collected via printed and electronic forms, and electronic systems.
Physical Space Security
| Processed Personal Data | Purpose of Processing Personal Data |
|---|---|
| Entrance-Exit records, Security camera footage | Ensuring physical security, ensuring the security of movable assets and resources, ensuring the security of operations, creating and tracking visitor records, providing information to authorized persons and institutions, conducting storage and archiving activities |
Legal Grounds for Processing Personal Data
Your personal data is processed for the purposes stated above, based on the following legal grounds:
Method of Collecting Personal Data
Your personal data is collected through printed and electronic forms, as well as security camera footage.
Transaction Security Information
| Processed Personal Data | Purpose of Processing Personal Data |
|---|---|
| Exit IP, Arrival IP, Log records, Website name, Date/Time, User traffic information, User experience measurements, Port number, MAC address | Conducting information security processes, ensuring activities are in accordance with regulations, providing information to authorized persons and institutions, ensuring the security of operations, creating and tracking visitor records |
Legal Grounds for Processing Personal Data
Your personal data is processed for the purposes stated above, based on the following legal grounds:
Method of Collecting Personal Data
Your personal data is collected through electronic systems.
Health Information
| Processed Personal Data | Purpose of Processing Personal Data |
|---|---|
| Body temperature measurement result | Ensuring occupational health and safety, ensuring activities are in accordance with regulations |
Legal Grounds for Processing Personal Data
Your personal data is processed based on the legal ground of explicit consent.
Method of Collecting Personal Data
Your personal data is collected through a body temperature measurement device.
4. TRANSFER OF PERSONAL DATA
Personal data of data subjects is shared with Company shareholders/partners, relevant public authorities, and authorized institutions for specific purposes, such as performing internal audits, or in accordance with the demands of public institutions and organizations for certain documents or purposes.
5. YOUR RIGHTS UNDER THE LAW
As data subjects, you have the following rights regarding your personal data:
You can submit your requests regarding your rights to us via our website, and we will respond to your request as soon as possible and no later than thirty days. If fulfilling your request incurs any cost, it will be in accordance with the tariffs set by the Personal Data Protection Board.
Topgear Car Rental L.L.C. will ensure that, in the event of a change in the legislation, the applicable rules of the relevant laws will prevail, and this Privacy Notice will be updated accordingly.
